Mission Swachh Bharat- One Year Action Plan

ACTION PLAN FOR ONE YEAR

2ND OCTOBER, 2014 TO 1ST OCTOBER, 2015

S.N.	PROPOSED ACTIVITIES	KEY TASKS WITH TIME FRAME	Target date	Will be monitored by
1	CLEANLINESS	A.      GENERAL CLEANLINESS 1.       Special Cleanliness Drive for cleaning of postal quarters. Certificate to this effect be  issued by respective PMG. Photographs  before and after the cleanliness drive to be  taken.   2.        Second phase of cleanliness drive for cleaning of postal offices, RMS offices and Administrative offices. Photographs before and after the cleanliness drive be taken. 3.        Cleanliness drive for cleaning Rural Branch Post Offices to be completed   4.       Second phase of weeding out of old records and unserviceable furniture    5.       Disposal of e-waste   6.       Display of uniform signboards, letter boxes,  information boards, citizen charter, hours of  business, notice boards etc. Photographs before and after the drive must be taken. 7.        Shramdans to be organised in each and every postal division every week whereby  cleanliness of postal premises can be undertaken. Two hours of voluntary shramdan to be contributed by each  employee each week.   8.        Complete ban on use of plastic bags for office purposes B. HYGIENE AND GENDER SENSITIVITY 1.       Construction of common toilets and              ladies toilets       o Assessment for the requirement of           common toilets and ladies toilets           2.       Construction of common toilets within        the  available funds     3. Construction of ladies toilets within       available plan funds under gender           budgeting C. MAINTENANCE OF POSTAL BUILDINGS   1. Maintenance and Minor Repairs of           Departmental  Buildings          o Minor repairs of Departmental             Buildings (replacement of broken              glasses, window panes, improper            electric wiring etc.)         o This will also include maintenance of              drainage/ seepage system.  2. Maintenance and Minor Repairs of Rented       Buildings      o Identification of buildings which need           minor  repairs       o Repairs by landlord 3. Major Repairs of Departmental Buildings     o Identification of Departmental  Buildings        which require major repairs, and         projection of funds     o Commencement of Major Repairs in the        Departmental Buildings (within  available           funds)      o Shifting of Rented Buildings where         landlord not repairing	27.12.2014 27.12.2014 27.03.2015 27.01.2015 27.01.2015 27.12.2014 Every week 27.12.2014 27.11.2014 27.03.2015 27.03.2015 27.03.2015 27.12.2014 27.03.2015 27.12.2014 01.02.2015 (to begin) 27.06.2015	All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads
2	AWARENESS	1. Task Forces in Circles:  (a) Constitution of Task Forces at Circles/Divisional levels by  10th November,2014, in order to conduct/monitor various  cleanliness activities of the          Department  (b) Nomination of nodal officer  in each Circle: by 10th November, 2014 (c)       to submit regular updates to the Social       Media Wing of the Directorate every       month beginning from 1st December,        2014. 2. Social Media Platforms:     o Use of social media platforms to  spread        awareness among staff and  public to          begin from  1st December, 2014.      O Details of activities done by every  circle          and the details of best post offices in          every circle to be updated by social           media wing in the  Directorate.      o Showcasing of Model Post Office/ Award          Winning Post Office to spread              awareness in public to begin from 1st           January, 2015. 3. Awareness regarding “Mission Swachh        Bharat” through pamphlets, department’s      website, seminars, debates and through      Social Media to begin from 1st        December, 2014 . 4. Special media campaigns covering      awareness on ban on use of plastic bags,        promotion of rain water harvesting        techniques, use of solar energy etc. to be            run through social media wing. Campaign            beginning from 1st December, 2014. 5. Inspections/visits by the Officers	11.11.2014 11.11.2014 01.12.2014 (to begin) 01.12..2014 (to begin) 01.01.2015 01.12.2014 (to begin) 01.12.2014 (to begin)	All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads All Divisional Heads
3	MONITORING	1.  Monthly Report on cleanliness activities      contributing to “Mission Swachh Bharat”       by PMG. Best practices followed in       Region to be shared.		All Divisional Heads